Legal Secretary

Minimum Requirements:

• Matric / Grade 12
• Secretarial Diploma / Legal Secretarial Qualification
• Minimum 4- 6 years experience in a Legal Secretarial or Executive PA role within the legal profession
• Proven experience supporting Directors, Partners, Advocates, or other Senior Legal Professionals
• Strong experience in drafting, formatting, proofreading, and typing legal documents
• Dictaphone typing experience is essential
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Experience with QuickBooks, capturing time entries, and finalizing fees
• Strong understanding of legal billing procedures, fee notes, invoicing, and disbursement allocations
• Extensive experience with pleadings, affidavits, notices, heads of argument, legal correspondence and court-related documents

Responsibilities:

• Draft, type, format, and amend pleadings, affidavits, particulars of claim, notices, legal opinions, court documents, heads of argument and legal correspondence
• Screen calls, handle messages, and liaise professionally with Attorneys, Clients, Counsel, Courts and service providers
• Prepare memoranda, reports, and formal correspondence
• Manage diaries, consultations, court dates, deadlines, and reminders
• Coordinate consultations, meetings, and legal appointments
• Capture time entries and ensure accurate billing and fee finalization
• Generate invoices, assist with collections, and address Client payment queries
• Allocate disbursements and support fee recovery processes
• Assist with the preparation of court bundles and supporting documentation
• Coordinate business travel arrangements, accommodation and itineraries
• Manage, archive, and retrieve files
• Ensure all documents are professionally presented and submitted within required deadlines
• Provide seamless day-to-day administrative support to ensure the efficient operation of Chambers

TO APPLY:

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration via our website to enable and protect you as a candidate and to accept the new POPIA terms and conditions.
• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL.
• However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the minimum requirements will not be considered for the respective position.
• Note our clients may expire jobs at their own discretion.
• AJ PERSONNEL will only respond to shortlisted candidates.
• If you have not received a response within two (2) weeks from applying, your application was then unsuccessful for that specific position, however your profile remains on our system for future opportunities.