Trader Administrative Assistant
Staff Focus Cape Town
Key Responsibilities:
- Coordinate invoicing and inventory control for all assigned loads
- Maintain contact with assigned customer accounts
- Data entry and management of all assigned customer orders and loads
- Manage assigned customer problems with load queries
- Maintain current and up to date daily and various customer/management reports
- Demonstrate regular attendance and timeliness in reporting to work
- Accounts receivables and problem resolution
- Capture and process transactions accurately on internal systems
- Troubleshoot and resolve issues related to trades, transactions, and logistics
- Liaise with customers to address queries and ensure smooth operations
- Monitor accounts receivable and payable to ensure timely processing
- Assist with ad hoc and special projects as required
- Prepare and maintain reports for the trading desk
- Ensure effective operation and maintenance of business system applications
- Sales and accounting support as assigned
- Other general administrative duties as assigned
- Reconciliations of debtors and creditors
- Truck check ins and contract specifications
- Loading and offloading instructions and arrangements
- Coordinate with carriers and suppliers and schedule accordingly
- Communications between customer and supplier
- Contract management
- Collecting weighbridge slips as assigned
- Updating sheets / Management
- Sending debtors statements, monitoring payments and overdue debtors follow ups
- Monthly Nedbank Audits
- Debtors, Creditors and Carriers application follow ups.
- PODs as assigned
Requirements:
- Qualification in Accounting / Administration and/or equivalent professional work experience in related field required.
- Ability to work and interact well with others
- Strong Microsoft Office Excel skills preferred
- Ability to multi-task in a fast-paced environment
- 2+ years experience in a trading environment preferred, or 4+ years in a business environment
- Prior experience with accounts receivable or collections preferred
- Ability to work in a team environment
- Strong customer service commitment
- Ability to maintain confidential information
- Strong communication skills
- Excellent interpersonal skills
- Ability to work at a very detailed level
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