Cash Book Clerk

Key Responsibilities

Daily Duties:

• Balance daily banking and liaise with the bank to resolve over/under-banking queries.
• Import and process sales and trading data from Nimbus POS into ACCPAC.
• Capture Loyalty reconciliation templates, investigate variances, and escalate unresolved differences.
• Maintain the Rounding Differences (RD) account, ensuring only stipulated transactions are posted.
• Ensure data integrity, completeness, and accurate classification of all entries.
• Dealing with all store admin related queries.
• Checking daily tax reports and ensure tax reports on SharePoint have the store managers signature.

Weekly / Monthly Duties:

• Import and process weekly/monthly bank statements into REC-EXPRESS.
• Ensure all revenue and expense items are accurately allocated and posted to correct GL accounts.
• Understand the difference between sales & purchases entries when working on cash book batches and the implications of these to input & output VAT.
• Verify that all pension floats from stores are banked by the 12th of each month.
• Complete the RD template, ensuring all balances in the RD account are explained and cleared within agreed timelines.
• Prepare and submit monthly cash book reconciliations, ensuring full balance reconciliation.
• Prepare and submit monthly debtors reconciliations, investigating and correcting all reconciling items.
• Maintain comprehensive supporting documentation for reconciliations, such as final pension payout statements, receipts, and correspondence.

• Handle and resolve banking and cash-related queries for allocated stores, escalating where necessary.
• Attend to cashbook and banking-related queries, providing professional and timely assistance.
• Collaborate with other finance departments and support ad-hoc projects if needed.
• Escalate unresolved or suspicious items to supervisors for assessment and corrective action.
• Ensure compliance with regards to any regulatory changes, audit recommendations, and company policy updates, collaborating with the teams where needed.

Compliance and Controls:

• Adhere to internal controls, company policies, accounting principles, and audit requirements.
• Safeguard cash handling processes and maintain confidentiality of financial data.

Reporting:

• Support the finance team in preparing additional reports and audit deliverables as requested.

Core Competencies:

• Attention to detail and ability to manage multiple transactions accurately.
• Analytical skills to resolve and investigate unreconciled items.
• Good communication, teamwork, and time management skills.

These core tasks ensure the integrity of the company's financial records, allow effective cash and banking operations, and promote compliance with relevant standards and policies.

There must be a core focus on controls. This involves maintaining strict internal procedures to safeguard the organizations cash and bank transactions, providing oversight, accountability, and compliance.