Invoice Clerk

Responsibilities:

• To audit, evaluate, download and print the relevant invoicing information from MGB.
• To create accurate debtor invoices, send them out to clients timeously, ensure the company receives payment in a timely manner.
• Ensure every invoice sent out is accurate
• Follow up on outstanding documentation
• Resolve billing errors
• Minimize billing errors/duplications
• Work with other members of the financial staff, such as Accountants and Bookkeepers
• Perform any necessary administrative duties as may be assigned from time to time
• Maximize daily processing number of invoices
• To audit, evaluate, download and print relevant supplier invoicing information from MGB
• Process accurate supplier invoices for payment and within the stipulated time frame.
• Ensure every invoice captured for payment is accurate
• Resolve invoicing errors
• Minimize invoicing errors/duplications
• Work with other members of the financial staff, such as Accountants and Bookkeepers
• Prepare account statements for suppliers if required
• Follow up on outstanding documentation
• Assist with creditor reconciliations
• Perform any necessary administrative duties as may be assigned from time to time
• Maximize daily processing number of invoices

Skills and Qualifications :

• Accuracy when preparing and sending out debtor invoices
• Accuracy when processing creditor invoices
• Excellent written and verbal communication skills
• Understanding of basic accounting
• Strong attention to detail to keep accurate accounting entries
• Extensive experience on Pastel accounting software
• Solid organizational skills to keep track of invoices
• Great customer service skills to work with various clients
• Knowledge of data entry for record keeping
• General administrative skills, including managing emails, reports etc

Experience:

• Extensive experience with invoicing on Pastel Accounting and a basic knowledge of bookkeeping would be an added advantage
• Invoicing Clerk hands on experience of at least 3 years
• Must be able to work well under pressure and handle large volumes of daily invoices to be generated and processed on a daily basis