Tender Administrator

Reporting to: Junior Manager: Tenders and Business Development

A well-established consulting firm is seeking a highly organised and detail-oriented Tender Administrator to support its Infrastructure Advisory and Business Development team. This role is ideal for a proactive professional with strong administrative capabilities and proven experience in managing tender processes within a consulting or related environment.

• A 3-year tertiary qualification in Office Administration or a related field
• Minimum of 5 years’ relevant experience in a consulting or similar environment
• Demonstrated experience compiling tenders for National, Provincial, or Local Government / Municipal entities, including SANRAL
• Experience with tender submissions and/or Expressions of Interest (advantageous)
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
• Knowledge of SharePoint and ProMan (or similar systems) advantageous
• Experience in preparing marketing materials (advantageous)
• Strong organisational skills with the ability to multitask and meet tight deadlines
• High level of accuracy and attention to detail
• Ability to work independently and collaboratively within a team
• Excellent interpersonal and communication skills
• Ability to take accurate meeting minutes
• Proficiency in English (written and verbal)

• Valid driver’s licence and own reliable vehicle
• Willingness to work overtime when required

• Provide administrative and research support to the Tenders and Business Development team
• Identify and track relevant tender opportunities across various infrastructure sectors
• Maintain and update the Opportunity and Tender Management System (OTMS)
• Manage the full tender submission process (online and physical), ensuring compliance with company systems and quality standards
• Coordinate tender documentation, including compliance documents, CVs, and project data
• Attend tender briefings and openings (virtual and in-person)
• Liaise with internal teams, suppliers, JV partners, and sub-consultants
• Maintain accurate tender trackers and reporting systems
• Assist with supplier onboarding, panel applications, and e-procurement registrations
• Ensure all documentation (e.g., B-BBEE, tax clearance) is current and properly archived
• Support the preparation of proposals and marketing-related content

• Provide general administrative support across departments
• Maintain filing systems (electronic and hard copy)
• Assist with project and financial administration
• Coordinate travel arrangements (flights, accommodation, car hire)

• Ensure compliance with internal Quality Management Systems (ISO 9001:2015, BMS, PMOG)
• Maintain accurate records and support quality assurance processes related to tenders

• Participate in ongoing professional development initiatives
• Perform ad hoc duties as required

What We’re Looking For

A self-motivated, reliable individual who thrives in a deadline-driven environment. The ideal candidate will demonstrate initiative, professionalism, and a strong commitment to delivering high-quality work.

If you meet the above requirements and are ready to contribute to a dynamic and fast-paced environment, we invite you to apply.