Office Coordinator

Minimum requirements:

• Relevant tertiary qualification.
• Minimum 1 year of relevant experience.
• Knowledge of Health & Safety regulations and compliance.
• Intermediate level of MS Office (Excel, Word, and PowerPoint).

Personality Traits:

• Ability to work accurately with high volumes of work.
• Flexible to work with multiple projects at a time.
• Able to work under pressure in a fast-paced environment.
• Good communication skills.
• Good customer service skills.
• Excellent organisational and administrative skills.

Duties and responsibilities:

• Be the caretaker of the company and its facilities.
• Act as a Personal Assistant to the Executive Leadership.
• Reception: Answer and transfer phone calls as appropriate.
• Greet customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel.
• Manage boardroom bookings.
• Monitor and order inventory for office supplies.
• File and organise records, invoices, and other important documentation as required.
• Submit work orders and schedule repairs for the general office space and equipment.
• Order repairs for office equipment and maintenance, connect with and escort vendors.
• General office administration.
• Coordinate events and take pictures.
• Coordinate social media posts and activities.
• Assist with asset allocation and management.
• Manage office grocery procurement and administration.
• Manage, inspect, and keep up-to-date records of the company's pool cars.
• Assist with maintenance and upkeep of the facility.