Sales Admin and Invoicing Controller
Staff Solutions Recruitment Port Elizabeth
Minimum Qualifications and Experience
- A relevant qualification will be advantageous.
- Minimum of 2 years relevant experience in a similar role.
- Strong knowledge of accounting principles and a solid understanding of accounting transactions.
- Proficiency in the Microsoft Office Suite.
- Intermediate to advanced Excel skills are essential.
- Experience working with ERP systems (e.g., Pastel or Syspro) will be advantageous.
- Excellent written and verbal communication skills.
- High level of accuracy with meticulous attention to detail.
- Strong analytical ability, with the capacity to identify improvements and provide practical recommendations.
- Well-developed organisational and administrative skills.
- Ability to work independently while engaging effectively with senior management.
- Professional conduct in all internal and external communications.
- Reliable, responsible, and adaptable.
- Strong work ethic with the ability to meet deadlines and perform under pressure.
- Strict adherence to confidentiality at all times.
- Generate and maintain ERP system documentation to confirm company sales in line with company standards.
- Produce accurate invoicing documentation for deliveries and distribution.
- Monitor and maintain benchmarks for customer invoicing and reporting.
- Collaborate with the Finance team to ensure VAT compliance and address related financial matters.
- Assist with monthly, quarterly, and annual audit requirements.
- Work closely with Sales, Sales Processing, and Accounts Receivable teams on relevant matters.
- Liaise with the Inventory team to resolve stock discrepancies and ensure adherence to month-end deadlines.
- Partner with the IT department on report automation and project-related initiatives.
- Provide flexibility to work after hours when required, particularly to support high-priority customer invoicing.
- Participate in training and provide ongoing support related to costings as required.
- Perform any additional duties as reasonably required by the employer.
- Undertake additional tasks as assigned by management or Directors, in line with the roles requirements.
- Adhere to all Health and Safety regulations, ensuring the well-being of yourself and others.
- Maintain strict confidentiality of all sensitive information, sharing only with authorised individuals.
- Comply with all company policies and procedures.
- Demonstrate flexibility to adapt to evolving business needs and responsibilities.
- Promote and contribute to a workplace culture that values diversity, equity, and inclusion.
- Actively pursue continuous professional development by seeking opportunities to upskill and expand knowledge.
- Participate in training, certifications, and educational initiatives to remain competitive within the import and export industry and contribute to both personal and organisational success.
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