[ref. u6668600] Receptionist and Finance Admin Clerk

Responsibilities:

• Receiving and directing incoming calls taking detailed messages.
• Make direct calls as required.
• Maintain a tidy and presentable reception area.
• Manage incoming and outgoing mail and deliveries.
• Schedule appointments and maintain visitor logs.
• Welcome staff, guests and visitors, making them comfortable and offering refreshments when required.
• Manage office supply requirements through stock take, distribution and ordering of relevant supplies (Stationery and office tools).
• Sending and receiving post and daily errands.
• Ordering groceries and flowers when required.
• Preparing purchase orders for financial invoices.
• Assisting with sending customer invoices and statements.
• Assisting managers when requested.
• Ensure filing is up to date for the creditors department.
• Sending proof of payments to vendors.
• Send copies of invoices and PODs as per request.
• Split customer invoices on a daily basis received from Stock Controller and attach to paperwork (POD, packing slip, picking list).
• Handle customer queries.
• Perform any other finance and admin duties as required.

Requirements:

• Matric certificate.
• 3+ years in a similar role.
• Numeracy skills.
• Computer literacy.
• Reliable transport.
• Must have good communication skills in English and Afrikaans.
• Drivers license.
• Ability to multitask.