Receptionist / Office Administration – Foreshore - Cape Town

• Matric
• 2 3 years experience in similar role advantageous
• Accuracy and computer literacy essential
• Ability to learn and willing to grow in their position
• Must be deadline driven with a good turnaround time of getting work completed
• Exceptionally well groomed and well-spoken in English
• Working hours are Monday Friday (8:30 until 17:00-)

• Greet and welcome guests as soon as they arrive at the office (offer refreshments)
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Grocery orders for Staff kitchen and Maintenance Teams
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers for Management
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• PA duties for Senior Management when needed
• Assist team with marketing and events when needed
• Processing of Purchases Orders for all operational projects / tasks
• Assisting with Building & Apartment Checklists, Check Ins and Consumable orders

Salary: R negotiable dependent on experience

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