Receptionist / Office Administration – Foreshore - Cape Town

apartmentTime Personnel placeCape Town calendar_month 
REQUIREMENTS
  • Matric
  • 2 3 years experience in similar role advantageous
  • Accuracy and computer literacy essential
  • Ability to learn and willing to grow in their position
  • Must be deadline driven with a good turnaround time of getting work completed
  • Exceptionally well groomed and well-spoken in English
  • Working hours are Monday Friday (8:30 until 17:00-)
DUTIES
  • Greet and welcome guests as soon as they arrive at the office (offer refreshments)
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Grocery orders for Staff kitchen and Maintenance Teams
  • Update calendars and schedule meetings
  • Arrange travel and accommodations, and prepare vouchers for Management
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
  • PA duties for Senior Management when needed
  • Assist team with marketing and events when needed
  • Processing of Purchases Orders for all operational projects / tasks
  • Assisting with Building & Apartment Checklists, Check Ins and Consumable orders

Salary: R negotiable dependent on experience

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