HR Administrator

JOB DESCRIPTION:

Work Location: Gauteng, Johannesburg

JOB CONTEXT:

Our client is a well-established and innovative engineering company specializing in railway systems, rolling stock refurbishment, railway infrastructure, telecommunications, and power solutions. They are currently seeking a detail-oriented and proactive HR & Payroll Administrator to support human resource and payroll functions.

This role is key to ensuring smooth day-to-day operations within both the HR and payroll functions.

DUTIES AND RESPONSIBILITIES:

• Supporting daily HR operations and ensuring a smooth administrative process.
• Maintain and update employee records (personnel files), both physical and electronic copies.
• Ensure accuracy and completeness of employee data, including personal information, attendance records, and performance evaluations.
• Facilitate the onboarding process for new employees, including preparing paperwork, conducting orientations, and setting up employee profiles.
• Manage offboarding procedures, including exit interviews and processing termination paperwork when required.
• Assist in processing payroll and verifying attendance records through capturing of accurate hours from the biometrics system.
• Identifying any attendance negative patterns that arise from managing employees daily biometrics and issuing relevant warnings.
• Address payroll-related inquiries and discrepancies in a timely manner with employees.
• Serve as a point of contact for employees regarding HR policies, procedures, and inquiries.
• Assist in resolving employee relations issues and escalate complex matters to HR manager as needed.
• Prepare HR reports, such as attendance, new hires and resignations and other HR metric reports as required.
• Maintain HR documents, policies, and procedures, ensuring compliance with regulatory requirement.
• Maintain payroll records and ensure data integrity across HR and payroll systems.
• Handle payroll queries and resolve discrepancies in a timely manner.
• Prepare payroll reports, reconciliations, and submissions.
• Administer employee benefits such as leave, medical aid, and pension/provident funds.
• Ensure confidentiality of all HR and payroll information.
• Support audits by providing required HR and payroll documentation.

QUALIFICATION & EXPERIENCE REQUIREMENTS:

• Matric Certificate.
• 5 - 10 Years experience.
• HR Degree or related qualifications AND/OR appropriate experience.
• Previous experience in an HR administration role.
• A recognised payroll certification (e.g., SAGE Payroll, VIP Payroll, or equivalent) will be advantageous.
• Solid understanding of South African labour legislation and payroll regulations (PAYE, UIF, SDL, BCEA).
• Experience working with HR and payroll systems (e.g., Sage VIP, Pastel Payroll, or similar).
• Strong understanding of HR functions, company policies and procedures.
• Excellent organisational skills.
• Strong ability to maintain confidentiality and professionalism.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Knowledge of HR functions and best practices, including recruitment, payroll, and employee relations.
• Proficiency in HRIS (Human Resources Information Systems).
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent organisational and time management skills with the ability to prioritise tasks.
• Strong attention to detail and accuracy in data management.
• Ability to handle sensitive and confidential information with discretion.

PACKAGE & REMUNERATION:

• Compensation will be determined based on qualifications, applicable experience, and previous earnings.