Administrative Associate

• Matric, additional qualification as an Administrative Assistant or Secretary advantageous
• experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers
• Proficiency in MS Office MS Excel & Quick Books Desktop, this is essential and non-negotiable
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Team member and comfortable in an open office environment

• Answering and direct phone calls
• Organize and schedule appointments with administrative software
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Assist in data capturing & receiving stock into Quick Books & loading
• Maintain filing system/s and make suggestions where applicable, to streamline
• Update and maintain office policies and procedures
• Order office supplies and research new deals & suppliers
• Maintain contact lists
• Book travel arrangements
• Sumit and reconcile expense reports
• Provide general support to visitors
• Act as a point of contact for internal and external clients
• Liaise with executive and senior management to handle requests & queries

Salary: R negotiable dependent on experience

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