Training and Office Administrator

The ideal candidate will have excellent communication skills, a welcoming attitude, and the ability to multitask in a fast-paced environment. This role is crucial in creating a positive first impression for clients, visitors, and employees.

Key Responsibilities:

• Opening door & welcoming clients.
• Answering & transferring phone calls.
• Receive packages/deliveries.
• Serve clients with coffee/tea in boardroom.
• Placing monthly grocery orders.
• All training administration.
• Taking, making & confirming bookings.
• Keeping record of training schedules (Annual, Branches, Trainer & Monthly)
• Confirming attendance, payments & dietary requirements of clients.
• Keeping records of training surveys & their scores.
• Making & keeping record of food orders for all training.
• Making & providing certificates & result letters to clients.
• Keeping record of all attendance documentation.
• Uploading all training documentation on the PDM vault & keeping all folders up to date.
• Manuals, note pads & pens stock taking and orders.
• Assist with teambuilding.

Requirements & Qualifications:

• Matric or equivalent (additional certifications in Office Administration are a plus).
• Proven experience as a receptionist, front office representative, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Friendly, professional demeanour with a customer-oriented approach.
• Ability to work independently, efficiently in a fast-paced environment.
• Attention to detail and problem-solving skills.
• Drivers license, be able to drive manual and automatic vehicles.