Contract and Administrative Coordinator

The role requires excellent communication skills and a presentable demeanor as you will represent our company in both internal and external interactions.

Key Responsibilities:

• Manage and maintain contracts, ensuring compliance and timely renewals
• Accurately process and review time sheets and invoices to facilitate prompt payments
• Serve as a primary point of contact for client engagement, addressing queries and maintaining strong relationships
• Coordinate and book travel arrangements including flights, accommodations, and transportation, ensuring cost-effectiveness and convenience
• Perform general administrative duties such as filing, scheduling meetings, managing calendars, and preparing correspondence
• Maintain confidentiality and handle sensitive information with discretion
• Present a professional and approachable image when interacting with clients and team members
• Collaborate with various departments to ensure smooth operational workflow

Experience:

• Proven experience in contract management, invoice processing, and administrative support
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficient in MS Office (Word, Excel, Outlook); experience with travel booking platforms and contract management software is a plus
• Ability to work independently and as part of a team
• Professional appearance and demeanor
• Experience in client-facing roles
• Knowledge of industry-specific contract terms and invoicing procedures

Qualifications:

• Commercial or Legal tertiary qualification preferred

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