Legal Secretary / Executive Assistant

Key Responsibilities

• Provide executive support to the CEO and Operations Manager.
• Manage calendars, diaries, meetings, and travel arrangements.
• Coordinate correspondence and maintain planners.
• Assist with prioritisation and tracking of key tasks.

• Oversee day-to-day office operations.
• Manage office supplies, stationery, catering, and cleaning requirements.
• Coordinate office maintenance and service providers.
• Prepare the office for visitors, meetings, and events.
• Manage access control, parking, uniforms, and staff support services.

• Assist with supplier and vendor coordination.
• Support client onboarding and document management processes.
• Coordinate internal communication and operational documentation.
• Provide payroll, leave administration, and professional registration support.

• Manage petty cash and expense tracking.
• Maintain accurate financial records.
• Assist with bookkeeping and reconciliations.
• Support accounts payable and receivable processes.
• Prepare documentation for invoicing and payments.

• Maintain accurate electronic and physical records.
• Monitor shared folders and ensure documentation is up to date.
• Coordinate reporting and administrative deliverables across the team.

• Matric with Bachelor's Pass (essential).
• Valid South African Driver's Licence (Code B).
• Own reliable transport.
• Minimum 10 years' administrative experience.
• Advanced Microsoft Office skills.
• Strong digital literacy and ability to learn new software platforms.
• Excellent written and verbal communication skills.
• Strong organisational and multitasking abilities.

• Highly organised and detail-oriented.
• Professional and discreet.
• Honest, ethical, and dependable.
• Strong interpersonal and communication skills.
• Proactive and solutions-focused.
• Able to work under pressure and meet deadlines.
• Collaborative team player with a positive attitude.