Assistant project manager

with company standards, and with a strong focus on client satisfaction and operational excellence.

The Assistant Project Manager will be responsible for the following:

• Maintain close communication with clients and subcontractors to ensure alignment and responsiveness.
• Represent the Project Manager in client meetings and site inspections, fostering professional relationships and trust.

• Assist with resource planning and allocation to meet project timelines and service standards.
• Monitor work progress and ensure timely completion of tasks and projects.
• Manage and coordinate a team of supervisors, ensuring effective deployment of personnel and

equipment.

• Contribute to the preparation and submission of weekly and monthly progress reports.
• Maintain accurate records including inventory, weather data, maintenance procedures, pesticide

applications, and compliance documentation.

• Uphold and enforce company policies, procedures, and the code of conduct under the guidance of the

• Ensure all operations comply with environmental and administrative standards.

• Train, direct, and supervise staff responsible for landscaping maintenance and estate operations.
• Support the Project Manager in planning and executing maintenance and project work, applying

agronomic, horticultural and administrative expertise to meet long-term goals.

• Oversee scheduling and routing of personnel and equipment to ensure smooth operations.
• Conduct regular inspections of the estate and surrounding areas to assess performance and recommend

• Communicate and obtain approval for any major operational changes prior to implementation.

• Assist with the acquisition of equipment and supplies within the approved STM budget.
• Support inventory control processes to ensure availability and accountability of resources.

• Be prepared to work outside of standard hours when operational demands require it, including evenings

• Any other duties as assigned.

• National Diploma in Horticulture or a related field
• Valid driver’s licence
• Minimum of 3 years’ experience in project coordination or estate/facilities management
• Proven experience managing teams and subcontractors on-site
• Familiarity with maintenance planning, resource allocation, and operational reporting
• Exposure to landscaping, golf course maintenance, or large estate operations (preferred)
• Strong organizational and time management skills
• Excellent verbal and written communication, including report writing
• Ability to interpret and enforce company policies and procedures
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project tracking tools
• Sound judgment and problem-solving abilities
• Ability to work independently and collaboratively under pressure
• High level of integrity, professionalism, and attention to detail
• Demonstrated ability to lead and motivate teams
• Empathetic yet assertive approach to staff supervision and client interaction
• Commitment to maintaining high operational standards and continuous improvement
• Willingness to work flexible hours, including weekends or after-hours when required