Group Administrative and Marketing Support Coordinator- PTA

The position will also support the Educational Manager with the preparation of training materials, in-house printing and laminating, and provide hands-on support for ad hoc tasks that keep the team running smoothly.

• Marketing Material Sourcing and Ordering
• Source and order marketing materials, brochures, and co-op materials.
• Request and manage quotes for printing (flyers, posters, brochures, etc.).
• Ensure timely delivery and quality of all ordered materials.
• Printing and Document Support
• Assist the Educational Manager with the printing, binding, and preparation of educational material for training.
• Handle small-scale printing and laminating in the office as needed.
• Support the group with in-house documents and training packs.
• Stock and Supplies Management
• Conduct monthly stock takes of marketing stock.
• Monitor low stock levels and report to the Brand Manager.
• Maintain organised records of marketing collateral and promotional stock.
• Support the team with organising and sourcing general supplies.
• Financial Administration
• Complete monthly company credit card reconciliations accurately and on time.
• Assist with maintaining records of all marketing-related expenses.
• Hands-On Project Support
• Assist with packaging and coordinating the distribution of new products for influencers, PR campaigns, and promotional activities.
• Handle physical tasks such as cutting, pasting, prepping sticker sheets, or preparing other materials.
• Support marketing campaigns with ad hoc administrative tasks as required.

Requirements:

• Matric
• Proven experience in an administrative or support role (marketing or operations experience advantageous).
• Strong organisational and multitasking abilities, with excellent attention to detail and accuracy
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Ability to work independently and manage deadlines.
• Strong communication and coordination skills.

• Proactive and resourceful problem-solver.
• Flexible and adaptable to handle ad hoc tasks.
• Hands-on, with a willingness to assist wherever needed.
• Team player with a collaborative mindset.