Procurement Administrator & Coordinator

• Matric, or equivalent qualification
• Minimum 4 years' relevant office administration, procurement, data-capturing or coordination experience
• Previous experience obtaining quotations, placing orders and following up with suppliers
• Excellent written and spoken Afrikaans and English, including strong spelling and professional email skills
• Tech savvy with strong Microsoft Outlook, Word and Excel skills
• Exceptional accuracy, organisation, reliability and attention to detail
• Able to multitask, work independently and follow every matter through to completion
• Able to communicate with people at all levels, from field personnel to directors
• Comfortable working with both electronic and handwritten information received from remote operational sites
• Valid driver's licence, own reliable transport and willingness to travel when required
• Finance or bookkeeping experience would be advantageous

DUTIES

• Manage the day-to-day office administration, filing, records, task lists, reminders and follow-ups
• Accurately capture and check operational information from various sources
• Identify missing or inconsistent information and follow up with site managers
• Assist the finance team with general administration, data capturing and document collection

• Coordinate procurement for the Group's office and operational sites
• Source suitable suppliers and obtain comparable quotations
• Place approved orders, coordinate deliveries and follow up on outstanding orders
• Resolve delayed, damaged, incorrect or incomplete orders

• Schedule appointments, manage correspondence and ad hoc requests from the Director
• Accurately record instructions and provide concise progress updates on action items
• Coordinate office requirements and practical matters at the Director's private residence, including maintenance, repairs, security, supplies and service providers
• Assist with occasional collections, errands and travel locally or to Namibia when required

Salary: R negotiable dependent on experience

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