Administrative Coordinator - Frank

Our client, a prominent organisation in the agricultural and animal feed sector, is seeking a diligent and organised Administrative Coordinator to join their team in Stellenbosch. This role offers an excellent opportunity to support administrative and financial processes within a dynamic and innovative environment.

Key Responsibilities:

• Create and manage contracts on the company system, including purchase and sales contracts.
• Prepare and distribute physical contracts to clients and suppliers.
• Collect unsigned contracts and ensure timely follow-up.
• Manage monthly NEDBANK audits by collecting proofs of delivery (PODs), storing invoices, and maintaining signed contracts.
• Conduct monthly commission reconciliations.
• Review and analyse profit calculations for accuracy.
• Handle client invoicing, ensuring timely and accurate billing.
• Create new client profiles on the company system.
• Provide general administrative support to the sales and marketing teams.

Key Skills:

• Analytical mindset with strong attention to detail and accuracy.
• Proficient in Microsoft Excel.
• Excellent customer service and communication skills.
• Strong planning and organisational skills to meet deadlines.
• Ability to work collaboratively in a team and independently with a strong sense of responsibility.
• Proactive and efficient approach to task management.

Minimum Requirements:

• 2–3 years of experience in an administrative or financial role.
• A relevant degree in Business Administration, Accounting, or a related field is advantageous.
• Knowledge of contract management and basic financial reconciliation processes.
• Fluent in English; Afrikaans or additional languages beneficial.

Consults With:

• Clients and suppliers.
• Marketing team and other internal team members.