Office Manager

We want an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

You should be able to ensure the smooth running of the office and help to improve the company procedures and day-to-day operation. This is an OFFICE BASED ROLE.

Responsibilities:

• Serve as the point person for Maintenance / Supplies / Equipment / Bills / General errands / Shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employee's queries regarding office management issues - (stationery, hardware, IT, travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements:

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook)
• Excellent time management skills with the ability to multi-task and prioritze work
• Attention to detail is super important
• Excellent written and verbal communication skills
• A creative mind with an ability to suggest improvements, think on your feet and find solutions for any problem/challenge.
• Matric
• Additional Certificate / Diploma will be a plus
• Minimum of 3 years working experience in a similar role

If this sounds like you, forward your cv by applying directly to this ad. Note that suitable candidates will be emailed an application form and we will also contact you TELEPHONICALLY to discuss your cv and skillset in detail. Thank You