Office Manager / Personal Assistant (Medical Practice)
A well-established physiotherapy and Pilates practice in Vredehoek is seeking a reliable and experienced Office Manager/PA to take full responsibility for the day-to-day administration of the practice.
This is a standalone role suited to a highly organized, mature administrator who can manage multiple functions independently while supporting the practice owner.
Key Responsibilities:
Daily Duties:
- General office administration
- Managing appointment bookings for physiotherapy sessions and Pilates classes
- Handling incoming calls, emails, and client queries
- Processing payments and maintaining accurate records
- Liaising with clients and suppliers
- Invoicing and issuing client statements
Monthly Duties:
- Managing supplier payments
- Calculating staff salaries
- Preparing financial information for the bookkeeper
- Compiling and distributing a quarterly newsletter via Mailchimp
Requirements:
Essential:
- Previous experience in an administrative / office management role
- Strong computer literacy (email, invoicing, basic financial admin)
- Ability to work independently and manage a full admin function
- Strong organizational and communication skills
- Professional, client-facing manner
Advantageous:
- Experience in a medical, wellness, or small practice environment
- Experience with Mailchimp or similar platforms
Ideal Candidate Profile:
- Mature, dependable, and detail-oriented
- Comfortable working in a small, client-focused environment
- Able to take ownership and manage responsibilities without supervision
- Lives in or near the City Bowl (Vredehoek, Gardens, Oranjezicht, etc.)
Additional Notes:
This is a key support role within the practice, requiring someone who can build trust, maintain structure, and ensure smooth daily operations.
Application Notice
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