Administrative Assistant

KEY RESPONSIBILITIES:

• Handling incoming calls, screening and transferring calls efficiently
• Assisting customers with product, pricing, and availability enquiries
• Taking accurate messages and conducting stock checks
• Assisting walk-in customers in a professional and friendly manner
• Tracking daily waybills and ensuring timely delivery of goods
• Liaising with customers and couriers to resolve delivery issues
• Preparing documentation for filing and maintaining accurate records
• Filing tax invoices, credit notes, and new customer/supplier accounts
• Updating invoice batches and maintaining filing systems
• Processing supplier invoices and generating GRNs where required
• Reconciling supplier statements with Pastel records
• Assisting with supplier payment schedules and tracking
• Supporting the debtors function, including invoice follow-ups and month-end processes

REQUIREMENTS:

• Proven experience working on Pastel (essential)
• Fully bilingual in English and Afrikaans
• Strong administrative and organisational skills
• Computer literate (Microsoft Office)
• Able to work in a fast-paced environment and handle pressure
• Physically fit and able to lift and move stock daily
• Mature, dependable, and accountable
• Strong attention to detail and accuracy
• Willing to take initiative and work as part of a team

*ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*