Operations Administrator
The Legends Agency Johannesburg
Operations Administrator
Join a dynamic team in the fast-paced events sector, bridging the gap between live event execution and backend administrative accuracy.
Johannesburg. Salary: R15,000 R25,000 per month (Negotiable based on experience and the right fit).
About Our Client
The company operates within the events sector, specifically focusing on event bars. They manage high-end events and maintain a premium image and operational standards.
The Role: Operations AdministratorThe purpose of this role is to manage the end-to-end operations and administrative requirements for all scheduled events. It exists to ensure 100% oversight of inventory by bridging the gap between physical event execution and digital data integrity.
The main focus areas include stock reconciliation, resource coordination, and ensuring high-quality service delivery.
Key Responsibilities- Capture written stock sheets into detailed Excel reconciliations to ensure 100% oversight of inventory.
- Manage the end-to-end operations and administrative requirements for all scheduled events.
- Coordinate third-party suppliers, production timelines, and comprehensive staff rosters.
- Produce precise stock and consumption reports post-event to analyze usage and efficiency.
- Deliver events on time and exceed client expectations to maintain and grow long-term professional relationships.
- Ensure high-quality service delivery on-site and uphold the companys premium image and operational standards.
- Advanced proficiency in Microsoft Excel is mandatory for complex data entry and reconciliation tasks.
- Proven experience in managing logistics, timelines, and documentation within a high-pressure environment.
- Ability to translate physical stock counts into accurate digital reports.
- Strong interpersonal skills for managing diverse teams of staff and suppliers.
- Meticulous nature with a zero-error mindset regarding data and stock sheets.
- Hardworking approach with a willingness to engage in operational work and desk work.
- Reliable and able to meet strict event deadlines independently.
- Flexible and willing to work weekends to align with event schedules.
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