HR Administrator

and delivery of HR administrative services, to the organisation professionally.

Key Responsibilities:

• Circulation of Requisition, Change forms and/or other HR documents for approval from
• Management.
• Prepare and Post job adverts on the relevant portals Internal and External
• Peruse CV/Applications of the candidates for shortlisting and selection of interviews.
• Set up of Interviews for the respective entities with the recruitment panel and candidates after selection criteria of the potential candidate conduct criminal and verification checks
• Draft Offer of Employment and Contract to forward to the successful candidate.
• Follow up with the candidate on acceptance of the offer.
• Coordinate the onboarding document process by sending a link to all new employees for access to the documents for completion, signatures and acknowledgement of policies and procedures.
• Prepare and collate the onboarding pack of new employees for payroll processing.
• Open new employee files online on the HR drive and create physical files for storage and filing for the various entities.
• Facilitate the process with the relevant department to create access on the various systems.
• Arrange for Induction of all new employees across all entities.
• Prepare and collate the termination pack for terminated employees and for payroll processing.
• Ensure that notification is sent to the relevant departments for revoking of access on various systems for all terminated employees timeously.
• Archive terminated employees files with all the necessary updated termination documents stored in the file after an employee completes the exit and termination process.
• Submit Claim and Withdrawal forms to GIB Pension Fund for terminated employees.
• Maintain accurate records of all personnel files and ensure that the filing is up to date with all the necessary paperwork daily.
• To process and document activities by completing forms, registers, reports, logs, and other records.
• Assist in arranging training activities, capacity building, and to provide support and coordinate other HR events by booking of boardrooms and arranging of refreshments.
• Promote, plan, communicate and facilitate activities for the Employee Wellness Programme.
• Submit the utilisation report to the respective entities.
• Monitor stocks of office supplies and report when there are shortages / order stationerAssist in coordinating the admin for various HR processes (IR, performance management, and development, PFS.)
• Participate in HR projects and perform other adhoc HR duties as assigned.
• Prepare, Generate, and submit Reports from Payspace or other HR systems as and when required.
• Responsible for HR administration in completion of documents, confirmation of employment letters, UI9, Certificate of Service and/or other HR administrative documents for, approval and submission to relevant parties.
• Work as a fully functional, proactive team member within the HR team.
• Work closely with the Group HR Manager and team to increase efficiency in the HR function and add value by providing support services to various business units.

Requirements:

• South African unemployed between the ages of 18 and 34
• Must not have participated on the YES Programme before
• A matric certificate will be required.
• A National Diploma or the equivalent, in Human Resource Management/Development will be required.
• An excellent understanding of Labour Relations Legislation, HR Practices, Policies and Procedures will be
• required.
• Working knowledge of HR Best Practices throughout the HR Value Chain as well as HR Technology will be
• advantageous
• Excellent Microsoft Excel skills
• Experience in organizing and prioritizing a busy workload
• High degree of confidentiality, accuracy and attention to detail
• Good communication skills with the ability to build effective working relationships with colleagues and customers.
• Applicants must reside in surrounding areas

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.