HR Administrator

• Perform monthly payroll checks and submit payroll for processing.
• Resolve payroll corrections and queries for a large workforce.
• Ensure clocking data is accurate and reviewed prior to payroll submission.
• Maintain data integrity and compliance with payroll governance standards.
• Submit all required documentation to Shared Services.
• Maintain accurate filing systems for payroll, leave, and absenteeism reports.

• Advise and assist employees with policy, pension and benefits queries.
• Administer monthly spreadsheets for new and terminated contracts.
• Ensure all HR documentation is accurately completed and submitted.
• Assist with medical aid applications, cancellations, and benefit claims (death/funeral).
• Send communication regarding leave forfeiture deadlines.
• Take minutes during meetings when required.
• Acknowledgement of debt management

• Arrange induction/orientation for new staff.
• Ensure forms are completed for new and departing employees.
• Set up and track relevant training, maintain training registers.
• Conduct probation follow-ups for new employees

• Advertise vacancies through appropriate channels.
• Identify and attract suitable candidates using targeted methods.
• Conduct telephonic screening and competency-based interviews.
• Collect and verify candidate documentation (references, credit, criminal, qualifications, drivers license).
• Schedule interviews with line managers and HR representatives.
• Support labour strategy initiatives including conversions, learnerships, and internships.
• Conduct and mark pre-selection assessments.
• Maintain regular communication with candidates regarding application status.

• Ensure compliance with HR processes, audits, policies, and fund requirements.
• Monitor implementation of HR policies and procedures across the business unit.
• Ensure all group policies are understood and consistently applied.
• Oversee administration of remuneration packages, incentive schemes, and collective agreements.

• Generate HR reports and statistics.
• Advise managers on trends in absenteeism, overtime, and sick leave abuse.
• Facilitate employee satisfaction surveys.
• Create job descriptions and support job grading processes.
• Team Support & Development
• Coach and train in the HR/Payroll Assistant.
• Provide day-to-day support for staff queries

Requirements:

• Matric and Diploma or Degree in HR
• 3-5 years direct and relevant experience in HR and Payroll functions within an FMCG industry
• Strong Excel skills
• Strong attention to detail and data accuracy.
• Proficiency in payroll systems and HRIS platforms.
• Knowledge of labour legislation and HR best practices.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information.
• Strong organisational and time management skills.