Executive PA: Employee Benefits | Pretoria
What the day will look like
Liaising with Consultants, Carriers, medical schemes & Clients
Client meetings / members roadshows - manage and oversee
Projects assist with control and monitoring of; RFPs, Amalgamations, Harmonizations
Greater Insite management of escalations and follow up
Timekeeping on AonAccess for client profitability and Client HR dashboard reporting
AonConnect
Minutes of Manco and carrier meetings
Assisting with Exco and Board reports
Manage all incoming and outgoing correspondence on behalf of the Executive (where applicable).
Screen Executives emails and respond where appropriate.
First level client queries resolution by referring to appropriate teams.
Take minutes of meetings and distribute to attendees.
Responsible for diary management and preparation of daily and weekly schedules.
Responsible for local and international travel arrangements, visas and travel itinerary.
Assist with general administration and help to devise and institute reporting structures and administrative systems through liaison with Senior Management.
Order and manage stationery for the department.
Maintain and keep Exco staff files up to date.
Conduct online research on behalf of the Executive/ Senior Manages/ Business Unit.
Liaise with other members of staff and management where necessary and ensure the required reports/ documentation are ready.
Compile client presentations.
Arrange functions, meetings, luncheons, annual seminars, annual conference, client meetings etc. on behalf of the Executive.
Skills and experience that will lead to success
Qualifications.- Be in possession of Grade 12 (matric).
- Be in possession of a relevant secretarial qualification.
- Have a good understanding/ knowledge of the financial services industry.
- Possesses advanced analytical, technical and problem-solving skills and abilities.
- Have advanced computer skills in MS Word, Excel, and PowerPoint.
- Have above average typing speed with a high degree of accuracy.
- Be able to communicate effectively.
- Have basic administration skills.
- Have good interpersonal and organisational skills.
- Have the ability to work with and in teams.
- Have a minimum of 5 - 10 years experience as a Personal Assistant