Stock Controller

PURPOSE OF THE ROLE

To ensure accurate control, movement, processing, and availability of stock across the warehouse and branches by managing inventory processes, purchase orders, GRV/WIP, stock counts, and supplier / branch coordination, while maintaining system accuracy and compliance with company procedures.

• Inventory accuracy and availability
• GRV, WIP, and ERP stock control
• Purchase order management and planning support
• Branch stock allocation and transfers
• Supplier and internal stakeholder communication
• Stock counts, cycle counts, and reconciliations
• Documentation, filing, and housekeeping
• Compliance with group pricing, certification, and audit requirements

DUTIES AND RESPONSIBILITIES

• Receive and check incoming stock against delivery notes and purchase orders.
• Record damages, shortages, top and tails.
• Confirm receipt of stock to purchase orders on ERP system.
• Identify, mark, and allocate branch stock according to purchase orders.
• Generate Returns to Supplier (RTS) for approval and processing.
• Record stock returns and generate Requests for Credit Notes.
• Control dispatch of stock against pick slips and invoices.
• Generate invoices upon collection of goods.

• Receive, collate, and allocate pick notes to warehouse staff.
• Monitor and follow up on pick note status.
• Ensure dispatch documentation aligns with pick slips and invoices.
• Ensure transfer paperwork is complete before transporter arrival.
• Investigate shortages or discrepancies during transfers and resolve timeously.

• Manage GRV and WIP processes in line with company procedures.
• Process and reconcile WIP on ERP/Syspro.
• Maintain and update processing control sheets.
• Ensure daily inventory counts are conducted and variances reported.
• Control inventory adjustments and credit notes after management approval.
• Maintain cycle count documentation.
• Assist with and manage stock takes as required.

• Assist buyer with inventory planning and control.
• Manage and update purchase orders as information becomes available.
• Ensure buying schedules are completed, approved, and issued timeously.
• Track and follow up on local and import orders.
• Manage SCTs (Stock Control Transfers) on ERP.
• Allocate inventory to branches in line with demand and group requirements.
• Assist with indent planning and forecasting.

• Communicate incoming and available inventory to all relevant parties.
• Liaise professionally with suppliers, branches, and customers.
• Notify warehouse of incoming material for pre-planning.